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#budgeting — Public Fediverse posts

Live and recent posts from across the Fediverse tagged #budgeting, aggregated by home.social.

  1. Envelope budgeting: planning ahead for known expenses by regularly putting money into pre-determined categories, or envelopes. This week I show how I’m doing that in plain text accounting, specifically, Beancount.

    Medium (includes blog link) medium.com/@miscellaneplans/pt
    Blog ellanew.com/2026/05/04/ptpl-20
    #plainTextAccounting #budgeting #plainText

  2. 💰🤦‍♂️ Ah, California: where the art of arithmetic meets #fantasy economics! Apparently, someone forgot to carry the one, and now the state is swimming in #surprise #cash. But oops, you can't read about it because, surprise! The page is as available as their #budgeting skills. 🌐❌
    kcra.com/article/california-mo #California #Economics #HackerNews #ngated

  3. Some states have begun cutting Medicaid programs ahead of the federal budget cuts that start in 2027 (thanks to the Big Billionaire Bill passed by the GOP and Trump last year).

    #healthcare #medicaid #socialservices #budgeting

    youtube.com/watch?v=k3cCfKOYcPo

  4. Sorry I haven't posted in a while. I've been adjusting to a whole new life. Pre-tax, post-tax, 403b, there's so much stuff to figure out.

    I got paid last week. My first full paycheck. Paid much of my rent, but I had to keep some money to make some ends meet. My budget looks pretty manageable, but it's hard to know until things even out.

    So far so good, though! It's nearly been a week since payday, and I've managed not to hit $0 yet! It's a gift, to be able to walk around and know that, if an emergency were to happen RIGHT NOW, I'd be OK.

    💜

    #LifeUpdate #Adulting #FinancialStability #Budgeting #NewBeginnings #TherapistLife #MentalHealthMatters

  5. ‘It’s just so expensive’: Locals say prices of manicures, magazines, red meat make them too high to buy

    On Friday, the Labor Department announced that prices rose 2.9% since January 2025. With certain goods and services…
    #Economy #budgeting #business #Finance #groceries #highprices #jimmyalexander #LaborDepartment #ladawnblack #money #necessities #pricing #Services #splurge
    europesays.com/2813389/

  6. Just got Actual set up to manage budgeting. Quick a nice webapp, very easy to use. A couple quirks with importation that I've found, but no dealbreakers thus far. #SelfHosted #Actual #Budgeting

  7. To be clear, #ActualBudget was REALLY getting good when I left - felt like jumping ship right as it hit its stride

    They've added custom reports with Excel-style formulas, a burndown chart, and the UI keeps improving. Genuinely great #opensource budgeting software

    But as a #SoftwareEngineer, the scriptability of #beancount is a huge win. I can pipe data through #fzf for fuzzy account selection, write #Python scripts that understand my finances, and build weird custom tools that would be impossible in a GUI app

    Sometimes you just need to "grep" your money

    #plainTextAccounting #CLI #devTools #personalFinance #fava #budgeting

  8. Wasted money and staff time are the consequences of tech systems that don't fit the classroom. IT leaders must take ownership of the final outcome. #Budgeting #EducationTech

  9. Living on 1 Income: Simple Guide to Making it Work "I will show you step by step. Lets brew some coffee & learn how to live frugally and fabulously" Sale: $5.99 to FREE by Kate Singh Rating: 4.3/5 (191 Reviews) #Frugal #Homemaking #Budgeting #SimpleLiving #Homestead #Cooking #Gardening #BookSky

    Living on One Income: A Simple...

  10. Nothing derails a budget faster than good intentions and a forgotten spreadsheet.

    As someone who’s blind and has always cared a lot about budgeting, I’ve never found spreadsheets to be a great long-term solution. I would usually start off strong, but once I was out and about, it became too easy to forget to update the sheet, and before long the whole budget would fall apart.

    Having a budget is one of the most helpful things anyone can do for their finances. It gives you a clear picture of where your money is going, makes it easier to save, and helps break bad spending habits if you give it time and stick with it.

    After trying a lot of tools, the one I’m genuinely grateful to have found is You Need a Budget (YNAB). It has completely changed the way we manage our money. The iPhone app is accessible, the Android app is too (as far as I know), and the browser version works fairly well—though I personally prefer the mobile app because it lets me track spending wherever I am.

    You can link your bank and credit card accounts or manage everything manually if you’d rather keep it separate. If you’re looking for better money management, it’s absolutely worth a look. I’m including a link that gives you a 34-day trial. I strongly recommend using the whole month before deciding if it fits your style.

    Getting started can feel a little overwhelming, but there are plenty of YouTube videos that walk you through it. For screen reader users, the concepts are easy to follow and translate well to the accessible parts of the app. I’ve even been thinking about creating a YNAB tutorial specifically for screen reader users.

    I truly believe in this program, and at this point I’m confident it’s the budgeting tool I’ll be using for the long haul.
    As promised, here is the link.

    Oh, hi! You've been invited to try YNAB! During your free month you'll gain a clearer picture of your finances so you can spend on the things that matter to you. Ready to (dare we say) love your spending? Tap the link to get started. ynab.com/our-free-34-day-trial

    #YNAB #Budgeting #AccessibleTech #PersonalFinance

  11. Nothing derails a budget faster than good intentions and a forgotten spreadsheet.

    As someone who’s blind and has always cared a lot about budgeting, I’ve never found spreadsheets to be a great long-term solution. I would usually start off strong, but once I was out and about, it became too easy to forget to update the sheet, and before long the whole budget would fall apart.

    Having a budget is one of the most helpful things anyone can do for their finances. It gives you a clear picture of where your money is going, makes it easier to save, and helps break bad spending habits if you give it time and stick with it.

    After trying a lot of tools, the one I’m genuinely grateful to have found is You Need a Budget (YNAB). It has completely changed the way we manage our money. The iPhone app is accessible, the Android app is too (as far as I know), and the browser version works fairly well—though I personally prefer the mobile app because it lets me track spending wherever I am.

    You can link your bank and credit card accounts or manage everything manually if you’d rather keep it separate. If you’re looking for better money management, it’s absolutely worth a look. I’m including a link that gives you a 34-day trial. I strongly recommend using the whole month before deciding if it fits your style.

    Getting started can feel a little overwhelming, but there are plenty of YouTube videos that walk you through it. For screen reader users, the concepts are easy to follow and translate well to the accessible parts of the app. I’ve even been thinking about creating a YNAB tutorial specifically for screen reader users.

    I truly believe in this program, and at this point I’m confident it’s the budgeting tool I’ll be using for the long haul.
    As promised, here is the link.

    Oh, hi! You've been invited to try YNAB! During your free month you'll gain a clearer picture of your finances so you can spend on the things that matter to you. Ready to (dare we say) love your spending? Tap the link to get started. ynab.com/our-free-34-day-trial

    #YNAB #Budgeting #AccessibleTech #PersonalFinance

  12. Nothing derails a budget faster than good intentions and a forgotten spreadsheet.

    As someone who’s blind and has always cared a lot about budgeting, I’ve never found spreadsheets to be a great long-term solution. I would usually start off strong, but once I was out and about, it became too easy to forget to update the sheet, and before long the whole budget would fall apart.

    Having a budget is one of the most helpful things anyone can do for their finances. It gives you a clear picture of where your money is going, makes it easier to save, and helps break bad spending habits if you give it time and stick with it.

    After trying a lot of tools, the one I’m genuinely grateful to have found is You Need a Budget (YNAB). It has completely changed the way we manage our money. The iPhone app is accessible, the Android app is too (as far as I know), and the browser version works fairly well—though I personally prefer the mobile app because it lets me track spending wherever I am.

    You can link your bank and credit card accounts or manage everything manually if you’d rather keep it separate. If you’re looking for better money management, it’s absolutely worth a look. I’m including a link that gives you a 34-day trial. I strongly recommend using the whole month before deciding if it fits your style.

    Getting started can feel a little overwhelming, but there are plenty of YouTube videos that walk you through it. For screen reader users, the concepts are easy to follow and translate well to the accessible parts of the app. I’ve even been thinking about creating a YNAB tutorial specifically for screen reader users.

    I truly believe in this program, and at this point I’m confident it’s the budgeting tool I’ll be using for the long haul.
    As promised, here is the link.

    Oh, hi! You've been invited to try YNAB! During your free month you'll gain a clearer picture of your finances so you can spend on the things that matter to you. Ready to (dare we say) love your spending? Tap the link to get started. ynab.com/our-free-34-day-trial

    #YNAB #Budgeting #AccessibleTech #PersonalFinance

  13. Nothing derails a budget faster than good intentions and a forgotten spreadsheet.

    As someone who’s blind and has always cared a lot about budgeting, I’ve never found spreadsheets to be a great long-term solution. I would usually start off strong, but once I was out and about, it became too easy to forget to update the sheet, and before long the whole budget would fall apart.

    Having a budget is one of the most helpful things anyone can do for their finances. It gives you a clear picture of where your money is going, makes it easier to save, and helps break bad spending habits if you give it time and stick with it.

    After trying a lot of tools, the one I’m genuinely grateful to have found is You Need a Budget (YNAB). It has completely changed the way we manage our money. The iPhone app is accessible, the Android app is too (as far as I know), and the browser version works fairly well—though I personally prefer the mobile app because it lets me track spending wherever I am.

    You can link your bank and credit card accounts or manage everything manually if you’d rather keep it separate. If you’re looking for better money management, it’s absolutely worth a look. I’m including a link that gives you a 34-day trial. I strongly recommend using the whole month before deciding if it fits your style.

    Getting started can feel a little overwhelming, but there are plenty of YouTube videos that walk you through it. For screen reader users, the concepts are easy to follow and translate well to the accessible parts of the app. I’ve even been thinking about creating a YNAB tutorial specifically for screen reader users.

    I truly believe in this program, and at this point I’m confident it’s the budgeting tool I’ll be using for the long haul.
    As promised, here is the link.

    Oh, hi! You've been invited to try YNAB! During your free month you'll gain a clearer picture of your finances so you can spend on the things that matter to you. Ready to (dare we say) love your spending? Tap the link to get started. ynab.com/our-free-34-day-trial

    #YNAB #Budgeting #AccessibleTech #PersonalFinance

  14. Nothing derails a budget faster than good intentions and a forgotten spreadsheet.

    As someone who’s blind and has always cared a lot about budgeting, I’ve never found spreadsheets to be a great long-term solution. I would usually start off strong, but once I was out and about, it became too easy to forget to update the sheet, and before long the whole budget would fall apart.

    Having a budget is one of the most helpful things anyone can do for their finances. It gives you a clear picture of where your money is going, makes it easier to save, and helps break bad spending habits if you give it time and stick with it.

    After trying a lot of tools, the one I’m genuinely grateful to have found is You Need a Budget (YNAB). It has completely changed the way we manage our money. The iPhone app is accessible, the Android app is too (as far as I know), and the browser version works fairly well—though I personally prefer the mobile app because it lets me track spending wherever I am.

    You can link your bank and credit card accounts or manage everything manually if you’d rather keep it separate. If you’re looking for better money management, it’s absolutely worth a look. I’m including a link that gives you a 34-day trial. I strongly recommend using the whole month before deciding if it fits your style.

    Getting started can feel a little overwhelming, but there are plenty of YouTube videos that walk you through it. For screen reader users, the concepts are easy to follow and translate well to the accessible parts of the app. I’ve even been thinking about creating a YNAB tutorial specifically for screen reader users.

    I truly believe in this program, and at this point I’m confident it’s the budgeting tool I’ll be using for the long haul.
    As promised, here is the link.

    Oh, hi! You've been invited to try YNAB! During your free month you'll gain a clearer picture of your finances so you can spend on the things that matter to you. Ready to (dare we say) love your spending? Tap the link to get started. ynab.com/our-free-34-day-trial

    #YNAB #Budgeting #AccessibleTech #PersonalFinance

  15. My oldest asked for help getting started with the budgeting app we use. Of their own accord. Unprompted.

    (Granted, we've suggested this a couple of dozen times since they started working about a year ago. But you take the wins where you can.)

    So they are currently setting up their categories, setting targets, and assigning their current savings to them in #YNAB.

    So proud of them!

    #teens #parenting #budgeting #financialLiteracy

  16. My oldest asked for help getting started with the budgeting app we use. Of their own accord. Unprompted.

    (Granted, we've suggested this a couple of dozen times since they started working about a year ago. But you take the wins where you can.)

    So they are currently setting up their categories, setting targets, and assigning their current savings to them in #YNAB.

    So proud of them!

    #teens #parenting #budgeting #financialLiteracy

  17. My oldest asked for help getting started with the budgeting app we use. Of their own accord. Unprompted.

    (Granted, we've suggested this a couple of dozen times since they started working about a year ago. But you take the wins where you can.)

    So they are currently setting up their categories, setting targets, and assigning their current savings to them in #YNAB.

    So proud of them!

    #teens #parenting #budgeting #financialLiteracy

  18. My oldest asked for help getting started with the budgeting app we use. Of their own accord. Unprompted.

    (Granted, we've suggested this a couple of dozen times since they started working about a year ago. But you take the wins where you can.)

    So they are currently setting up their categories, setting targets, and assigning their current savings to them in #YNAB.

    So proud of them!

    #teens #parenting #budgeting #financialLiteracy

  19. My oldest asked for help getting started with the budgeting app we use. Of their own accord. Unprompted.

    (Granted, we've suggested this a couple of dozen times since they started working about a year ago. But you take the wins where you can.)

    So they are currently setting up their categories, setting targets, and assigning their current savings to them in #YNAB.

    So proud of them!

    #teens #parenting #budgeting #financialLiteracy

  20. Dirty urban water flows to Great Salt Lake. Can Mother Nature help us fix it?

    During a recent storm in March, several shallow, plant-lined channels in the Lucky Estates subdivision in Riverton mimicked…
    #NewsBeep #News #US #USA #UnitedStates #UnitedStatesOfAmerica #Environment #budgeting #financialhabits #jp-morgan-chase #jpmc #moneyhabits #Science #TeachKidsMoneyHabits
    newsbeep.com/us/118908/

  21. Dirty urban water flows to Great Salt Lake. Can Mother Nature help us fix it?

    During a recent storm in March, several shallow, plant-lined channels in the Lucky Estates subdivision in Riverton mimicked…
    #NewsBeep #News #US #USA #UnitedStates #UnitedStatesOfAmerica #Environment #budgeting #financialhabits #jp-morgan-chase #jpmc #moneyhabits #Science #TeachKidsMoneyHabits
    newsbeep.com/us/118908/

  22. Utah Mammoth captain Clayton Keller’s NHL offseason, trades and signings

    Clayton Keller is a product of a local commitment to grow hockey. The Utah Mammoth captain — and…
    #NewsBeep #News #US #USA #UnitedStates #UnitedStatesOfAmerica #NHL #budgeting #financialhabits #jp-morgan-chase #jpmc #moneyhabits #Sports #TeachKidsMoneyHabits
    newsbeep.com/us/56841/

  23. Utah Mammoth captain Clayton Keller’s NHL offseason, trades and signings

    Clayton Keller is a product of a local commitment to grow hockey. The Utah Mammoth captain — and…
    #NewsBeep #News #US #USA #UnitedStates #UnitedStatesOfAmerica #NHL #budgeting #financialhabits #jp-morgan-chase #jpmc #moneyhabits #Sports #TeachKidsMoneyHabits
    newsbeep.com/us/56841/

  24. Do you have capital budget responsibility? It’s mid-June, so if you didn’t start your capital budget prep at the beginning of the year, now it’s absolutely time to get rolling. A well-managed company whose fiscal year matches the calendar year will be collecting capital budget requests in September or October. Mismanaged companies will have their pants on fire and do a half-baked rushed budget in November or December.

    1) Start preparing a list of capital items you need.

    2) Hold some team meetings. What do your people advise that is needed?

    3) Check equipment age and manufacturer’s end-of-support and end-of-life lists. What is working, but should be replaced?

    4) For everything on the list: what support equipment is required? The support equipment may or may not be capitalized, but you need to include it in your planning.

    5) For everything on the list: what employee training is required? Training that’s part of a capital project can be capitalized, too.

    6) Know your labor needs. Does this project require additional headcount? If so, will you need to hire additional full-time employees, or obtain the assistance of integration vendors or consultants?

    7) Parallel to steps 1-6, start getting quotes from vendors. Be kind to your vendors. Drop vendors that raise your blood pressure.

    8) When requesting quotes, tell your vendors, “I’m getting quotes for things we may not purchase for another year. Include any projected price increases.”

    9) Prioritize your list. When you go into your budget negotiation meeting, you’re not going to negotiate on dollars. You’re going to negotiate on projects.

    10) This one should be obvious from #9: know your “why.” For every project in your capital budget, know why it should be done, the benefits of doing it, and the consequences of not doing it.

    11) Know your calendar. Don’t kid yourself into thinking you can do a two-year project in one year, or a six-month project in three months.

    12) When you go into your budget negotiation meeting, don’t use fear tactics. Fear tactics alienate the decision maker(s), and reduce your credibility. You’ll be viewed as a fear-monger, not a trusted advisor.

    13) Don’t pad your numbers very much. The financial decision makers will include an overall pad in their planning behind closed doors. That’s not your issue. Make your numbers realistic, with enough margin to account for price increases. Have supporting documents (vendor quotes, for example) to justify your numbers. Have a spreadsheet to show how you calculated your capitalized labor costs.

    14) Include a couple of “nice to have” projects. This gives you something to negotiate away. They’re sacrificial lambs.

    15) Consider bringing me in as your consultant on budget preparation. I’ve done a lot of multi-million dollar budgets. Paying for an hour a week could save you money and reduce your stress level.

    #CallMeIfYouNeedMe #FIFONetworks

    #CapitalBudget #Budgeting #ProjectPlanning

  25. Do you have capital budget responsibility? It’s mid-June, so if you didn’t start your capital budget prep at the beginning of the year, now it’s absolutely time to get rolling. A well-managed company whose fiscal year matches the calendar year will be collecting capital budget requests in September or October. Mismanaged companies will have their pants on fire and do a half-baked rushed budget in November or December.

    1) Start preparing a list of capital items you need.

    2) Hold some team meetings. What do your people advise that is needed?

    3) Check equipment age and manufacturer’s end-of-support and end-of-life lists. What is working, but should be replaced?

    4) For everything on the list: what support equipment is required? The support equipment may or may not be capitalized, but you need to include it in your planning.

    5) For everything on the list: what employee training is required? Training that’s part of a capital project can be capitalized, too.

    6) Know your labor needs. Does this project require additional headcount? If so, will you need to hire additional full-time employees, or obtain the assistance of integration vendors or consultants?

    7) Parallel to steps 1-6, start getting quotes from vendors. Be kind to your vendors. Drop vendors that raise your blood pressure.

    8) When requesting quotes, tell your vendors, “I’m getting quotes for things we may not purchase for another year. Include any projected price increases.”

    9) Prioritize your list. When you go into your budget negotiation meeting, you’re not going to negotiate on dollars. You’re going to negotiate on projects.

    10) This one should be obvious from #9: know your “why.” For every project in your capital budget, know why it should be done, the benefits of doing it, and the consequences of not doing it.

    11) Know your calendar. Don’t kid yourself into thinking you can do a two-year project in one year, or a six-month project in three months.

    12) When you go into your budget negotiation meeting, don’t use fear tactics. Fear tactics alienate the decision maker(s), and reduce your credibility. You’ll be viewed as a fear-monger, not a trusted advisor.

    13) Don’t pad your numbers very much. The financial decision makers will include an overall pad in their planning behind closed doors. That’s not your issue. Make your numbers realistic, with enough margin to account for price increases. Have supporting documents (vendor quotes, for example) to justify your numbers. Have a spreadsheet to show how you calculated your capitalized labor costs.

    14) Include a couple of “nice to have” projects. This gives you something to negotiate away. They’re sacrificial lambs.

    15) Consider bringing me in as your consultant on budget preparation. I’ve done a lot of multi-million dollar budgets. Paying for an hour a week could save you money and reduce your stress level.

    #CallMeIfYouNeedMe #FIFONetworks

    #CapitalBudget #Budgeting #ProjectPlanning

  26. Do you have capital budget responsibility? It’s mid-June, so if you didn’t start your capital budget prep at the beginning of the year, now it’s absolutely time to get rolling. A well-managed company whose fiscal year matches the calendar year will be collecting capital budget requests in September or October. Mismanaged companies will have their pants on fire and do a half-baked rushed budget in November or December.

    1) Start preparing a list of capital items you need.

    2) Hold some team meetings. What do your people advise that is needed?

    3) Check equipment age and manufacturer’s end-of-support and end-of-life lists. What is working, but should be replaced?

    4) For everything on the list: what support equipment is required? The support equipment may or may not be capitalized, but you need to include it in your planning.

    5) For everything on the list: what employee training is required? Training that’s part of a capital project can be capitalized, too.

    6) Know your labor needs. Does this project require additional headcount? If so, will you need to hire additional full-time employees, or obtain the assistance of integration vendors or consultants?

    7) Parallel to steps 1-6, start getting quotes from vendors. Be kind to your vendors. Drop vendors that raise your blood pressure.

    8) When requesting quotes, tell your vendors, “I’m getting quotes for things we may not purchase for another year. Include any projected price increases.”

    9) Prioritize your list. When you go into your budget negotiation meeting, you’re not going to negotiate on dollars. You’re going to negotiate on projects.

    10) This one should be obvious from #9: know your “why.” For every project in your capital budget, know why it should be done, the benefits of doing it, and the consequences of not doing it.

    11) Know your calendar. Don’t kid yourself into thinking you can do a two-year project in one year, or a six-month project in three months.

    12) When you go into your budget negotiation meeting, don’t use fear tactics. Fear tactics alienate the decision maker(s), and reduce your credibility. You’ll be viewed as a fear-monger, not a trusted advisor.

    13) Don’t pad your numbers very much. The financial decision makers will include an overall pad in their planning behind closed doors. That’s not your issue. Make your numbers realistic, with enough margin to account for price increases. Have supporting documents (vendor quotes, for example) to justify your numbers. Have a spreadsheet to show how you calculated your capitalized labor costs.

    14) Include a couple of “nice to have” projects. This gives you something to negotiate away. They’re sacrificial lambs.

    15) Consider bringing me in as your consultant on budget preparation. I’ve done a lot of multi-million dollar budgets. Paying for an hour a week could save you money and reduce your stress level.

    #CallMeIfYouNeedMe #FIFONetworks

    #CapitalBudget #Budgeting #ProjectPlanning

  27. Do you have capital budget responsibility? It’s mid-June, so if you didn’t start your capital budget prep at the beginning of the year, now it’s absolutely time to get rolling. A well-managed company whose fiscal year matches the calendar year will be collecting capital budget requests in September or October. Mismanaged companies will have their pants on fire and do a half-baked rushed budget in November or December.

    1) Start preparing a list of capital items you need.

    2) Hold some team meetings. What do your people advise that is needed?

    3) Check equipment age and manufacturer’s end-of-support and end-of-life lists. What is working, but should be replaced?

    4) For everything on the list: what support equipment is required? The support equipment may or may not be capitalized, but you need to include it in your planning.

    5) For everything on the list: what employee training is required? Training that’s part of a capital project can be capitalized, too.

    6) Know your labor needs. Does this project require additional headcount? If so, will you need to hire additional full-time employees, or obtain the assistance of integration vendors or consultants?

    7) Parallel to steps 1-6, start getting quotes from vendors. Be kind to your vendors. Drop vendors that raise your blood pressure.

    8) When requesting quotes, tell your vendors, “I’m getting quotes for things we may not purchase for another year. Include any projected price increases.”

    9) Prioritize your list. When you go into your budget negotiation meeting, you’re not going to negotiate on dollars. You’re going to negotiate on projects.

    10) This one should be obvious from #9: know your “why.” For every project in your capital budget, know why it should be done, the benefits of doing it, and the consequences of not doing it.

    11) Know your calendar. Don’t kid yourself into thinking you can do a two-year project in one year, or a six-month project in three months.

    12) When you go into your budget negotiation meeting, don’t use fear tactics. Fear tactics alienate the decision maker(s), and reduce your credibility. You’ll be viewed as a fear-monger, not a trusted advisor.

    13) Don’t pad your numbers very much. The financial decision makers will include an overall pad in their planning behind closed doors. That’s not your issue. Make your numbers realistic, with enough margin to account for price increases. Have supporting documents (vendor quotes, for example) to justify your numbers. Have a spreadsheet to show how you calculated your capitalized labor costs.

    14) Include a couple of “nice to have” projects. This gives you something to negotiate away. They’re sacrificial lambs.

    15) Consider bringing me in as your consultant on budget preparation. I’ve done a lot of multi-million dollar budgets. Paying for an hour a week could save you money and reduce your stress level.

    #CallMeIfYouNeedMe #FIFONetworks

    #CapitalBudget #Budgeting #ProjectPlanning

  28. Do you have capital budget responsibility? It’s mid-June, so if you didn’t start your capital budget prep at the beginning of the year, now it’s absolutely time to get rolling. A well-managed company whose fiscal year matches the calendar year will be collecting capital budget requests in September or October. Mismanaged companies will have their pants on fire and do a half-baked rushed budget in November or December.

    1) Start preparing a list of capital items you need.

    2) Hold some team meetings. What do your people advise that is needed?

    3) Check equipment age and manufacturer’s end-of-support and end-of-life lists. What is working, but should be replaced?

    4) For everything on the list: what support equipment is required? The support equipment may or may not be capitalized, but you need to include it in your planning.

    5) For everything on the list: what employee training is required? Training that’s part of a capital project can be capitalized, too.

    6) Know your labor needs. Does this project require additional headcount? If so, will you need to hire additional full-time employees, or obtain the assistance of integration vendors or consultants?

    7) Parallel to steps 1-6, start getting quotes from vendors. Be kind to your vendors. Drop vendors that raise your blood pressure.

    8) When requesting quotes, tell your vendors, “I’m getting quotes for things we may not purchase for another year. Include any projected price increases.”

    9) Prioritize your list. When you go into your budget negotiation meeting, you’re not going to negotiate on dollars. You’re going to negotiate on projects.

    10) This one should be obvious from #9: know your “why.” For every project in your capital budget, know why it should be done, the benefits of doing it, and the consequences of not doing it.

    11) Know your calendar. Don’t kid yourself into thinking you can do a two-year project in one year, or a six-month project in three months.

    12) When you go into your budget negotiation meeting, don’t use fear tactics. Fear tactics alienate the decision maker(s), and reduce your credibility. You’ll be viewed as a fear-monger, not a trusted advisor.

    13) Don’t pad your numbers very much. The financial decision makers will include an overall pad in their planning behind closed doors. That’s not your issue. Make your numbers realistic, with enough margin to account for price increases. Have supporting documents (vendor quotes, for example) to justify your numbers. Have a spreadsheet to show how you calculated your capitalized labor costs.

    14) Include a couple of “nice to have” projects. This gives you something to negotiate away. They’re sacrificial lambs.

    15) Consider bringing me in as your consultant on budget preparation. I’ve done a lot of multi-million dollar budgets. Paying for an hour a week could save you money and reduce your stress level.

    #CallMeIfYouNeedMe #FIFONetworks

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